Eligibility

clearance deadlines

FALL ATHLETES MUST BE CLEARED BY FRIDAY, SEPT. 1 by noon

          - Football athletes by Fri. Sept. 8 by noon

WINTER ATHLETES MUST BE CLEARED BY MONDAY, OCT. 23rd 

SPRING ATHLETES MUST BE CLEARED BY MONDAY, JAN. 22nd 

instructions found below...

NEW ONLINE REGISTRATION SYSTEM

ATHLETIC CLEARANCE

Quick steps for parents/students using the online athletic clearance process.

 

  1. Visit www.AthleticClearance.com and choose your state.
  2. Watch quick tutorial video
  3. Register. PARENTS register with valid email username and password. You will be asked to type in a code to verify you are human. If this step is skipped your account will not activate. (If this step is skipped, please contact us to activate your account)
  4. Login using your email address that you registered with
  5. Select “New Clearance” to start the process.
  6. Choose the School Year in which the student plans to participate. Example: Football in Sept 2017 would be the 2017-2018 School Year.

Choose the School at which the student attends and will compete for.

Choose Sport

  1. Complete all required fields for Student Information, Educational History, Medical History and Signature Forms. (If you have gone through the AthleticClearance.com process before, you will select the Student and Parent/Guardian from the dropdown menu on those pages)
  2. Donate to your athletic program or pay participation fees (private schools only).
  3. Once you reach the Confirmation Message you have completed the process.
  4. If you would like to register for additional sports/activities you may check off those sports below the Confirmation Message. Electronic signatures will be applied to the additional sports/activities.
  5. All of this data will be electronically filed with your school’s athletic department for review. When the student has been cleared for participation, an email notification will be sent.

 

Online Athletic Clearance FAQ

 

  • What is my Username?

Your username is the email address that you registered with.

  • Multiple Sports

Once you complete a clearance for one sport and arrive at the Confirmation Message, you will have the option to check off additional sports/activities for the current school year. If you decide to participate in an additional sport/activity later on, you can access the multiple sport check boxes by clicking on “Print” under the Confirmation Message of your original Clearance for that specific year.

  • Physicals

The physical form your school uses can be downloaded on Physicals page. Most schools will accept the physical online (done by uploading the completed form on Step #1) as well as turning in a hard copy to the athletic department.

  • Document Library

This area is meant to store your files so they can be accessed later in the year or perhaps years following. You can either upload your files to the Document Library then apply them to your Clearance on the Physical page OR you can choose/browse for the file on the Physical page and the file will save to the Document Library for future use.

  • Why haven’t I been cleared?

Your school will review the information you have submitted and Clear or Deny your student for participation. You will receive an email when the student is cleared.

  • My sport is not listed!

Please contact your school’s athletic department and ask your sport to be activated.

 

Questions? Go to Support.AthleticClearance.com and submit a ticket.

 

--DO NOT TURN IN ANY PAPERWORK OR MONEY TO ANY COACH--

TRYOUTS

Fall: Friday, 8/4 (before school starts)

The following are due to the online registration system website (www.athleticclearance.com) ASAP. 

All forms can be obtained on the school website under the Forms page. 

 

Failure to turn in any or all of these forms ahead of tryouts can result in your immediate termination as an athlete for that team for that particular sport's season. Your name will not be included on the roster submitted to the league and section.

Winter Sports: Monday, October 30              Spring Sports: Monday, January 29th, 2018

As always, please email an Athletic Director if you have any questions.

Residential Eligibility

  • If ST is the only high school you have ever attended, then you are eligible for the current school year.
  • If you attended a different high school within the last twelve (12) months, you must fill out paperwork to be cleared to participate.
  • Please see an Athletic Director to start the transfer process ASAP. Ask for coach for more info or to get a hold of an AD.
  • You will not be allowed to participate in ANY contest until you are cleared by the CCS office.
    • ONLY an Athletic Director can inform the coach of a student-athlete's of eligibility status!
    • Coaches are to check with an Athletic Director for any questions in regards to a student-athlete's eligibility status.
    • DO NOT CONTACT the CCS Office directly. Only an Athletic Director can contact the CCS Office.
  • Transfer applications take approximately three (3) weeks to process, so please be patient and await a notification from an Athletic Director.

Academic Eligibility

  • Minimum GPA: 2.0 with no more than one (1) "F" grade
  • Eligibility is determined by grading period grades, not school loop grades.
  • Eligibility changes five (5) school days after the end of the grading period.
  • If you are ineligible, the coach can immediately remove you from the team.
  • If you have three (3) or more grading periods of academic ineligibility, you may be academically ineligible to participate in ST Athletics.
  • Academic probation will only be granted for extreme circumstances (The ADs & Academic Council will review all applications)
    • If you have more than two "Fs" or have less than a 1.8 GPA, you will not be eligible for academic probation.

**Attention all athletes who have taken or may take Cyber High online classes for credit remediation: Those classes do not count towards the NCAA and only count as an A-G credit recovery. For more information, email your counselor through naviance. Sorry for any inconvenience.**

Behavior Expectations

  • You must attend class the day of a contest or the Friday before a Saturday contest.
  • If you are suspended from class, you cannot participate (practices/games) for the duration of your suspension.
  • All athletes are expected to be model students inside and outside the classroom.
    • ​Failure to do so will result in progressive, disciplinary action, contracts, and/or dismissal/suspension from Santa Teresa Athletics. 
  • All BVAL/CCS rules will be followed with ejections (red cards) from a contest.
    • Additional disciplinary action may be taken depending upon the infraction.
    • For the 2016-17 school year, we may impose an additional (and automatic) one game suspension (on top of the automatic one from the league) for each infraction. The number we've received over the last few years have increased and needs to be limited. 
  • If caught under the influence or in possession of drugs, alcohol, or any other substance during the season, you will be immediately removed from the team for the remainder of the season.
    • The same penalty applies to all fights (on or off campus), public urination, vandalism, graffiti, and/or weapons possession.
  • Other school-related infractions could also result in removal from the team or other disciplinary action. (These may include, but are not limited to, defiance towards another coach/staff member, unsportsmanlike conduct, inappropriate comments on social media outlets (ex. Twitter, Instagram, Facebook, etc.)
    • Any misdemeanors, felonies, and/or theft will revert to the ESUHSD Code of Conduct and will automatically be ineligible for Athletics for 180 school days.
  • Some penalties may be appealed to the Athletic Council and/or Principal. Please see an Athletic Director first for more information.
    • For a more specific outline of penalties for infractions, see the ESUHSD Code of Conduct, found in the STHS Student-Athlete packet.

FOR MORE INFO:

  • Attend our Athletic Parent Meeting in the Fall (Wednesday, August 23rd, 6:30pm STHS Theater)

Non-Discrimination Statement

East Side Union High School District prohibits discrimination, harassment, intimidation and bullying in educational programs, activities, or employment on the basis of actual or perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sex, sexual orientation, parental, pregnancy, family or marital status, or association with a person or a group with one or more of these actual or perceived characteristics. East Side Union High School District requires that school personnel take immediate steps to intervene when safe to do so when he or she witnesses an act of discrimination, harassment, intimidation, or bullying.

Questions or complaints of alleged discrimination, harassment, intimidation and bullying or title IX equity and compliance concerns should be directed to the Office of the Associate Superintendent of Instructional Services at (408) 347- 5061 or 830 N. Capitol Ave, San Jose, Ca 95133.

Declaración Contra la Discriminación

El Distrito Escolar Unificado de Preparatoria East Side prohíbe la discriminación, el acoso, la intimidación y el abuso en los programas educativos, las actividades o el empleo por causas de ascendencia real o percibida, edad, color de la piel, discapacidad, género, identidad de género o expresión de género, nacionalidad, raza u origen étnico, religión, sexo, orientación sexual, estado de paternidad, embarazo o estado familiar o civil o asociación con una persona o grupo de personas con una o más de estas características reales o percibidas. El Distrito Escolar Unificado de Preparatoria East Side requiere que el personal escolar tome los pasos necesarios inmediatamente para intervenir cuando sea seguro hacerlo en caso de ser testigos de un acto de discriminación, acoso, intimidación o abuso.

Las preguntas o quejas de acusaciones de discriminación, acoso, intimidación y abuso o las preocupaciones sobre la igualdad y el cumplimiento de la ley con relación al artículo IX del Código de Educación deben ser dirigidas a la Oficina del Asistente del Superintendente para los Servicios de Enseñanza al (408) 347-5061 o a la siguiente dirección: 830 N. Capitol Ave, San José, Ca 95133.

Tuyên Bố Không Phân Biệt Đối Xử

(Non-Discrimination Statement)

Học Khu Trung Học East Side nghiêm cấm mọi hành vị kỳ thị, quấy nhiễu, hăm dọa và bắt nạt trong các chương trình giáo dục, các hoạt động hoặc trong công việc không được đặc trên cơ sở về tổ tiên, chủng tộc hoặc sắc tộc, tôn giáo, giới tính, khuynh hướng tình dục, cha mẹ, người mang thai, gia đình, hoặc tình trạng hôn nhân, hoặc liên hệ với một người hoặc một nhóm với nhiều điểm thực tế hoặc đặc điểm về nhận thức. Học Khu Trung Học East Side đòi hỏi nhân viên nhà trường phải tiến hành ngay các biện pháp can thiệp một cách an toàn khi họ chứng kiến các hành vi kỳ thị, quấu rối, hăm dọa hoặc bắt nạt.

Nếu có các câu hỏi hoặc khiếu nạo về sự phân biệt đối xử, sách nhiễu, hăm dọa và bắt nạt hoặc liên quan đến Title IX sự công bằng và tuân thủ các điều này xin qúy vị liên lạc với Văn phòng Phó Tổng Giám Đốc Đặc Trách Giáo Dục tại số điện thoại (408) 347-5061 hoặc địa chỉ 830 N. Capitol Ave, San Jose, CA 95133.